Upcoming Educational Opportunities for ROCs

We've got a very busy five or six weeks ahead of us with several chances for managers and board members in resident owned communities to hear from us:

  • I'll be speaking about fines and suspending privileges as well as pet issues at the Mid-Florida ROC meeting at the Molokai community in Leesburg on Tuesday morning, November 29th.

Bill Korp and I will be making presentations on elections, budgets, and a number of other topics at our upcoming ROC "roundtables":

Our "roundtables" begin at 10 A.M. and end between noon and 12:30.  These events are great for board members that want to learn and also network with residents from other communities.  Refreshments are served and there's no charge.   If you're interested in attending and haven't already rsvp'd, please email either Kathy Sawdo (ksawdo@lutzbobo.com) or Karen Midlam (kmidlam@lutzbobo.com).  Just let either of them know which one of these "roundtables" you'll be attending, how many will be attending from your community, and whether you'll need directions to the host community.

I'll also be speaking at Tamiami Village in North Fort Myers on the morning of December 21 for the monthly meeting of SWFROC and will be presenting a seminar on the procedures and requirements for the election of directors in ROCs after the January 4 breakfast meeting of the West Florida chapter of the Community Associations Institute.

I hope to see you at one or more of these events.

Have a happy and relaxing Thanksgiving surrounded by friends and family.   Go Gators and Go Blue!

 

ROCs and the "Gadfly" Board Candidate

Every ROC has at least one "gadfly"--that owner who has decided, for whatever reason, to devote every waking minute to creating as much misery as possible for the manager, the board, and the other members of the community.   We consider a community lucky if it's home to only one of these cantankerous creatures.

What happens when that "gadfly" decides to run for the community association's board of directors?

Let's assume that this"gadfly" is a unit owner in a condominium or cooperative association.   He (or she) meets all of the statutory qualifications (and there are more conditions for candidates for the board in condominiums than there are in cooperatives) and gives the association written notice of the intention to be a candidate at least 40 days before the election.

Our "gadfly" then begins campaigning by going door to door, handing out flyers, making phone calls and sending all kinds of political advertisements to other unit owners by mail and email. 

In addition, the "candidate information sheet" that the "gadfly" submits to the association not less than 35 days before the election doesn't contain any information about the "gadfly's" background, education, and qualifications.  Instead, the "gadfly" has filled the entire 8 1/2 inch by 11 inch sheet with factually incorrect statements about the current board members, false accusations against the community's manager, and campaign promises that the "gadfly" clearly will not be able to keep even if he or she is elected. 

Can the association prevent the "gadfly" from campaigning?

  • There are no provisions in the Florida Statutes or Florida Administrative Code sections governing the election process in condominium or cooperative  associations that prevent a candidate from campaigning.   Assuming that the gadfly has not improperly obtained the email addresses and phone numbers of the other unit owners, the association is well advised to simply allow the gadfly to campaign.

Can the association edit the "gadfly's" candidate information sheet or tell the "gadfly" that the information sheet won't be included in the election materials unless the "gadfly" submits a revised sheet that contains only the "gadfly's" background, education, and qualifications?

  • The Florida Administrative Code Sections governing these information sheets in both condominium and cooperative association elections are clear that these sheets may describe the candidate's background, education, and qualifications as well as other factors deemed relevant by the candidate.
  • In addition, Florida's statutes provide that condominium associations and cooperative associations are not liable for the contents of the information sheets provided by the candidates.
  • Finally, the Election Brochures developed by Florida's Division of Condominiums, Timeshares, and Mobile Homes for both condominium and cooperative associations caution that "an association may not edit, alter, or otherwise modify the content of the information sheet".

In other words, ROC managers and board members have to assume that the "gadfly's" fellow unit owners will approach the election of the association's board members in an intelligent and responsible fashion--regardless of the outcome of that election. 

We've got several seminars and presentations scheduled for late November and the month of December and I'll post that information in my next entry.

ROCs and the Penn State Scandal

As many of my readers know, while my wife and children graduated from the University of Florida, I graduated from the University of Michigan and received my law degree from Ohio State.   I was born and raised on Big Ten football and bleed maize and blue (to the dismay of my Buckeye friends and family).

Penn State joined the Big Ten about twenty years ago and there have been many memorable games between the Nittany Lions and my beloved Wolverines--while the players changed, and other coaches left the profession, Joe Paterno remained as the symbol of Penn State.  In many ways, he was regarded as the shining example of all that was and is good about big-time college athletics.

I spent part of last night reading (with shock and outrage) all 23 pages of the grand jury report that resulted in the charges against Jerry Sandusky, a former defensive coordinator under Paterno at Penn State, as well as  the university's athletic director and the school's vice president for finance and business.   I will not post the link to that report as it is both graphic and horrifying in detailing how Sandusky allegedly abused at least 8 young boys and how Penn State's administrators allegedly allowed this abuse to occur.

Earlier this afternoon, Joe Paterno issued a statement that he would be retiring at the end of this football season.

My partner, Jody Gabel, and I, find ourselves more and more frequently helping communities struggle with the very real concerns raised by sexual offenders or predators. It's certainly understandable that many residents feel threatened when they discover that there is a sexual offender or predator in their midst.

Here are a few thoughts and suggestions that may be helpful:

  • Screening of prospective residents is absolutely essential.  The best way to deal with a sexual predator is before he or she becomes a resident in the community.  I advise ROCs we represent  to screen any person that intends on occupying a home in the community for any period of time greater than one month.   Once the predator or sexual offender moves into the community, the amount of time, effort, and expense involved in trying to remove him or her will be substantial, and there's no guarantee that the offender or predator will be required to move.   We also suggest that our clients use a professional screening company for all residency applications--there are a number of very good companies that focus on this very important task.
  • While a community may have to allow a resident to have a caregiver as a "reasonable accommodation" under the Fair Housing Act, the community should insist that the proposed caregiver undergo screening.   The last thing a ROC manager or board wants to deal with is a "caregiver" who is a convicted sexual predator.

When it's discovered that a person who already lives in the community has a record of being either a sexual predator or sexual offender, a number of factors must be considered:

Did the offender/predator lie or withhold information on the application for residency?

Did the offender/predator become a resident before the community's rules (if any) requiring screening and/or approval of the association to the residency went into effect?

Was the resident convicted of the offense after he or she moved into the community?

How long ago did the offense occur and what's the nature of the offense?   There's certainly a difference between a resident who was convicted 40 years ago (when he was 19)  of having improper relations (and thus may be a registered offender) with his 17 year old girl friend (who happens to be his wife of 39 years) and the 56 year old resident who has been convicted of being a sexual predator on several occasions in the last decade.

I have always advised against posting information about a resident's real or alleged record as a sexual offender or predator.   Errors can be made and neither the residents in the community nor the association itself is well served by spreading information that turns out to be misleading or false.   The better course of action is to simply post a notice in the community clubhouse or other public area advising that anyone that wishes to determine whether any registered sexual predators or offenders live in or near the community can do so by visiting Florida's Sexual Offenders and Predators  Website.

And, as always, when in doubt, contact legal counsel.  These are extremely difficult issues and the association's attorney can help the community navigate these very troubled waters.

I'm updating this entry while watching the press conference conducted by a member of Penn State's Board of Trustees where Joe Paterno's firing has just been announced.   What a nightmarish end to his tenure and a unfathomable taint on his legacy.

 

If You Don't Pay, You Can't Play (or Vote)!!

My last blog entry discussed the rights of an association to assess fines and suspend rights to use facilities in a resident owned cooperative as provided in Florida Statute Section 719.303(3).   Both condominium associations (under F.S. Section 718.303(3)) and mandatory homeowners' associations (under F.S. Section 720.305(2)) have similar enforcement tools where a unit owner or parcel owner (or that owner's licensee, invitee or other occupant of the home) fails to follow the association's documents or the reasonable rules governing the community.

What about members of condominium, cooperative, or mandatory homeowners' associations that fail to fulfill their financial obligations to the community?

Board members in condominium associations can look to F.S. Section 718.303(4)-(6), co-op board members can rely on F.S. Section 719.303(4)-(6), and board members in mandatory homeowners'  associations have available to them F.S. Section 720.305(3)-(5).   Each of these statutes provides that, if a unit owner or parcel owner is more than 90 days delinquent in paying a monetary obligation due to the association, the board may suspend the right of that owner to use common elements, common facilities, or any other association property until the monetary obligation is paid in full.   There are several additional points that are very important in regards to the suspension of these use rights:

  • The suspension applies to both the owner and the unit or parcel's tenant, licensee, invitee, or other occupant of the home
  • In general, the right to use limited common elements used only by that unit or parcel, common elements needed to access that unit or parcel, utility services provided to that unit or parcel,  parking spaces, or elevators cannot be suspended under these provisions of the statutes

In addition, if an owner is more than 90 days delinquent in the payment of any monetary obligation  due to the association, the voting rights attributable to that owner or the unit may be suspended, until such time as there is full payment of all obligations currently due or overdue the association.

The suspension of these use and voting rights for failure to timely pay amounts owed to the association may be imposed without the hearing provided for where fines or suspension of use rights are being imposed for failure to abide by the association's governing documents or the community's reasonable rules.  All that's required is a properly noticed board meeting (and of course an agenda that clearly notes that the board is going to consider the suspension of the use and/or voting rights) and, once the suspension is approved, notification to the owner (and, if applicable, the occupant, licensee, invitee, or tenant) of the suspension by mail or hand delivery.

These suspensions can occur if an owner fails to pay "any monetary obligation"--not just maintenance fees or other regular assessments, and the notice of the suspension does not appear to have to sent by certified or registered mail.

Clearly, Florida's legislators have given managers and board members in ROCs some ammunition in the ongoing struggle for our communities to maintain financial health.